Business Admin Executive
<p>Harrier Information Systems is looking for a<strong> "Business Admin Executive" </strong></p><p><strong>Job Location: Mumbai/Nagpur (Hybrid/Remote)</strong> </p><p><strong>Experience: 4 to 8 Years</strong> </p><p><strong>Work Hours: 4:00 PM to 1:00 AM IST (As per Eastern Standard Time) – Fixed Shift</strong> </p><p> </p><p><strong>About us:</strong></p><p>Harrier Information Systems Pvt. Ltd. is a technology solutions company with 20+ years of experience, delivering innovative digital solutions across BFSI, Healthcare & Life Sciences. </p><p>https://harriersys.com/ </p><p><br></p><p><strong>Vision: </strong>To be a trusted global technology partner, leveraging innovation and emerging technologies to create smarter, scalable, and impactful business solutions<strong>.</strong> </p><p><br></p><p><strong>Mission: </strong>To deliver high-quality, secure, and innovative digital solutions that exceed customer expectations while creating sustainable value for clients, employees, and stakeholders. </p><p><br></p><p><strong>Job Summary:</strong></p><p>Highly organized and proactive professional responsible for supporting IT SLT with calendar management, office operations, events, travel, onboarding/offboarding, vendor coordination, and administrative activities. Strong communication, attention to detail, and ability to manage multiple priorities in a fast-paced global environment are essential.</p><p><br></p><p><strong>Key Responsibilities:</strong> </p><ul><li>Create JD-Calendar & Meeting Management: Manage the IT full year calendar including board meetings, town halls, events, and budget planning. Support IT SLTs with calendar management, scheduling, and conflict resolution.</li><li>Office Operations: Coordinate packages, deliveries, and maintenance for IT offices in New Jersey and London. Manage supply ordering including office supplies and hardware peripherals.</li><li>Town Halls & Events: Book rooms and coordinate presentation owners for town halls. Manage event bookings including team fun events/volunteer opportunities, conferences, offsites, and strategic partner check ins.</li><li>Travel & Expenses: Book travel for SLT and team members. Process expense reports and track against budget.</li><li>On-boarding & Off-boarding: Coordinate equipment, seating, and access requests for new hires with HR and IT for contract to hires. Manage first day logistics and welcome materials for contract to hires.</li><li>Vendor & Visitor Coordination: Manage badge access, NDAs, and sign in for onsite vendor visits.</li><li>Documentation & Communication: Take and distribute meeting minutes with action item tracking for recurring leadership meetings. Maintain org charts, distribution lists, and shared document repository</li></ul><p><br></p><p><strong>Ideal Candidate Profile:</strong> </p><ul><li>5-7 years of experience in executive support, IT operations coordination, office administration, or a similar role.</li><li>Strong calendar, scheduling, meeting, and event management skills.</li><li>Excellent organizational and multitasking abilities with strong attention to detail.</li><li>Ability to coordinate across HR, IT, Facilities, Finance, vendors, and other stakeholders.</li><li>Experience managing travel arrangements, expense reports, and budgets.</li><li>Proficiency with Microsoft Office/365, Outlook, Teams, Excel, PowerPoint, and collaboration/document management tools.</li><li>Ability to work with globally distributed teams and accommodate different time zones.</li><li>Strong problem-solving skills and the ability to handle sensitive information with discretion.</li></ul><p> </p><p><strong>Salary Range: Negotiable</strong> </p><p><strong>If you are interested, please send your updated resume to mohan.bangde@harriersys.com or </strong>career@harriersys.com </p><p> </p><p><strong>Thanks & Best Regards</strong> </p><p><strong>Mohan Bangde</strong> </p><p><strong>TA Manager</strong> </p><p><strong>Harrier Information Systems Pvt. Ltd.</strong> </p><p><strong>https://www.harriersys.com,</strong> </p><p><strong>India | UK | USA</strong></p>
