SPA Administrator

Job summary

We are recruiting a Band 3 Single Point of Access (SPA) Administrator to join our Community Children and Young People's Mental Health Service (CYPMHS) Team. This is an exciting opportunity to become part of a diverse, supportive, and forward-thinking organisation dedicated to delivering high-quality, person-centred mental health care that promotes recovery, dignity, resilience, and independence.

Main duties of the job

  • Communicate effectively with a range of people, by email or by telephone, promptly and in a professional and courteous manner, recognising barriers to communication.
  • Ensure complex calls from anxious and distressed clients are managed effectively or escalated to senior staff member if appropriate.
  • Respond to enquiries, and take appropriate action on behalf of the service, either by telephone, or correspondence, within agreed time limits.
  • Manage and maintain local processes.
  • Receive and process mental health, emotional wellbeing and neurodevelopmental referrals into the service.
  • Participate with 1 to 1 supervision and appraisal from the Team Lead and undertake professional and personal development as agreed with line manager.
  • To work flexibly so that essential priorities, tasks are completed.
  • Ensure workload is managed and prioritised appropriately.
  • Participate in induction and orientation of Band 3 administrative staff and temporary staff.
  • Input and maintain confidential data into electronic patient record system.
  • Coordinating outgoing mail, sorting and scanning incoming post as required.
  • Support other teams/services, where necessary.

About us

We are Kent and Medway Mental Health NHS Trust. We care for the mental health and wellbeing of people across Kent and Medway and are rated 'Good' by the Care Quality Commission (CQC).

Our teams support children, young people and adults with a wide range of mental health needs. We also provide specialist services, including all-age eating disorder services and neurodevelopmental assessments for children and young people, such as autism and ADHD.

Because we work across the whole county and across hospital and community settings, we can make care more joined up and easier to access for the people we serve.

Our vision is simple: we are here to help communities not just live with mental illness, but live well. It's why we're passionate about working with communities to make mental health care better for everyone. Everything we do is guided by our values: caring, inclusive, curious and confident.

Join us if you share our passion for better mental health care and want to be part of a team that's working well together.

Details

Date posted

06 August 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,760 to £27,476 a year per annum

Contract

Permanent

Working pattern

Full-time, Home or remote working, Compressed hours

Reference number

380-CED049

Job locations

Maidstone Studios

New Cut Road

Maidstone

ME14 5NZ

United Kingdom

Job description

Job responsibilities

Please refer to the attached job description for full details and main responsibilities of the role.

Job description

Job responsibilities

Please refer to the attached job description for full details and main responsibilities of the role.

Person Specification

Qualifications

Essential

  • NVQ level 2 or equivalent standard of literacy and numeracy
  • NVQ Administration/Customer Service Level 3 or equivalent level of proven experience

Experience

Essential

  • Working in a busy office environment
  • Experience of storing and maintaining records

Desirable

  • Experience of supervising others
  • Working in an NHS environment

Knowledge and Skills

Essential

  • Maintain confidentiality/data protection
  • Basic awareness of IT and IT skills
  • Able to use own initiative and work without supervision
  • Prioritise own workload
Person Specification

Qualifications

Essential

  • NVQ level 2 or equivalent standard of literacy and numeracy
  • NVQ Administration/Customer Service Level 3 or equivalent level of proven experience

Experience

Essential

  • Working in a busy office environment
  • Experience of storing and maintaining records

Desirable

  • Experience of supervising others
  • Working in an NHS environment

Knowledge and Skills

Essential

  • Maintain confidentiality/data protection
  • Basic awareness of IT and IT skills
  • Able to use own initiative and work without supervision
  • Prioritise own workload

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Kent and Medway Mental Health NHS Trust

Address

Maidstone Studios

New Cut Road

Maidstone

ME14 5NZ

United Kingdom

Employer's website

https://www.kentmedwaymentalhealth.nhs.uk (Opens in a new tab)

Employer details

Employer name

Kent and Medway Mental Health NHS Trust

Address

Maidstone Studios

New Cut Road

Maidstone

ME14 5NZ

United Kingdom

Employer's website

https://www.kentmedwaymentalhealth.nhs.uk (Opens in a new tab)
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