Production and Planning Assistant - 12 months, Fully Remote.

Votary & Verden Production and Planning Assistant

Production and Planning Assistant - 12m Maternity Cover - Fully Remote. This is a temporary role for an experienced Assistant to support the Production Manager.

We are an agile and fast moving business. We work remotely and we are looking for someone who will enjoy being part of a small, friendly and super dedicated team.

Salary: £19,600 per annum (25 hours per week), equivalent to a full-time salary of £31,360 per annum

Main Responsibilities:

Working closely with the Production Manager to assist with general administrative tasks and keep databases and systems up to date. We produce a wide range of products from a number of different manufacturers. Each product is made from a number of different components - all of which must be planned accurately

Specific tasks include, but are not limited to::

  • Obtain quotations, raise purchase orders on Xero and place purchase orders with suppliers. Chase order confirmations, free issue component requirements, artwork proofs and update Xero, Asana and other systems with confirmed delivery dates.
  • Manage product compliance: ensuring EU/UK regulatory portals are up to date and provide information for our wholesale team to ensure compliance in other territories.
  • Create product codes and barcodes, and maintain records of these.
  • Review physical finished product, component samples and artworks/proofs in conjunction with the Production Manager
  • Liaise with our fulfilment house to ensure new products and purchase orders are created on their systems. And collect relevant regulatory documents.
  • Work closely with our fulfillment house to ensure deliveries booked in with the relevant documents, and are booked onto their system in a timely manner and DN’s/ GRNs are created and checked against our POs and invoices.
  • Approve production invoices for payment.
  • Manage the inventory tracking in our warehouses and booking-in process of free issue components with our suppliers.
  • Monitor and manage incoming international component shipments including customs clearing and payments.
  • Maintain and update product and business information on the CPNP and SCNP databases.
  • Maintain up to date files of Safety Data Sheets Certificates of Analysis, batch codes and PIFs for all product orders.
  • Keep up to date databases for various activities, EPR, range sheets, tracking PO’s and deliveries, components, Asana project management, Production BOM’s and various others..

Requirements and Experience

Minimum of 2 years’ experience in a similar role, ideally within the beauty industry. We will consider candidates with experience from other consumer goods or fashion backgrounds.

You must be a UK resident and be eligible to work in the UK.

Skills and Knowledge:

  • A good team player who has a ‘can-do’ attitude.
  • Experience using Ai and cloud based technology - we use Claude Co-work, Google Drive, Asana and Xero.
  • Technologically competent and flexible. Able to take initiative and learn quickly.
  • Excellent organisational & communication skills.
  • Creative problem solver with good accuracy and attention to detail.
  • Comfortable working in a flexible team environment, collaborating with colleagues and helping/supporting them in their roles as required.

About the role:

This position is offered for 12 months commencing 21st Sept

Hours of work: 9-2pm Mon - Fri

Salary: £19,600 per annum (25 hours per week), equivalent to a full-time salary of £31,360 per annum

Holidays: 20 days and UK Bank Holidays

The successful candidate may be considered for different roles at the end of the mat leave cover.

Remote working and must have suitable office set up and Internet facilities

Benefits:

  • Small, friendly team and a successful, fast growing company.
  • Fully remote team - with regular online meetings.
  • Casual dress code.
  • Contributory Pension Scheme.
  • Generous staff discount.

We would love to welcome you to our team and look forward to receiving your application.

Job Types: Part-time, Contract
Contract length: 12 months

Pay: £19,600.00 per year

Benefits:

  • Casual dress
  • Employee discount

Experience:

  • similar experience in beauty, fasion/ consumer goods: 2 years (required)

Language:

  • English (required)

Work authorisation:

  • United Kingdom (required)

Location:

  • United Kingdom (required)

Work Location: Remote

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