Administrative Support Coordinator

Direct message the job poster from Playbook Social

Chief of Staff | Head of Operations | Strategic Partner to Founders | Scaling Vision with Precision

Location: Remote (UK only)

Contract: Full-time preferred (part-time considered)

Reports to: Chief of Staff

About Us

Playbook Social Ltd is a remote-first, inclusive team working at the intersection of communication, access, and social impact. We operate under two umbrellas: PBS, delivering creative, community-led projects, and Inclusive Interpreting, ensuring events, services, and opportunities are accessible to those who need them. We work with partners across the UK — from grassroots groups to national organisations — to make inclusion part of the plan from day one.

As we grow, we’re looking for someone to keep our financial admin, client coordination, and project support running smoothly.

The Role

You’ll manage invoices and payment tracking in Xero, follow up with accessibility support providers on behalf of clients, and keep projects moving in Asana. You’ll also handle meeting organisation, document filing, and admin support across the business. It’s a behind-the-scenes role that keeps things on track without anyone needing to chase.

What You’ll Do

  • Draft and send invoices in Xero, checking details before they go out
  • Track incoming payments, log them, and flag issues early
  • Follow up with accessibility support providers by phone or email
  • Keep projects updated in Asana — deadlines, actions, and progress notes
  • Organise files and documents in Google Drive so they’re easy to find
  • Set up meetings via Google Calendar, prepare materials, and take notes
  • Share clear action points after meetings

What You’ll Bring

  • Experience in admin, finance coordination, or similar work
  • Confidence using Xero and Google Workspace (Docs, Sheets, Drive, Calendar)
  • Accuracy and attention to detail, especially with numbers and dates
  • Ability to manage multiple deadlines without losing track
  • Clear and polite communication — written and spoken

What You’ll Get

  • Fully remote (UK-based only) with 3–4 in-person team meets/year
  • Laptop + tech setup delivered to you
  • Private health insurance (Aviva or equivalent)
  • Pension: 3% employer contribution (via NEST)
  • 29 days paid leave (21 annual + 8 bank holidays)

How to Apply

Please send your CV to info@playbooksocial.com.

Shortlisted applicants will be invited to 1–2 interviews.

Seniority level

  • Seniority level

    Entry level

Employment type

  • Employment type

    Full-time

Job function

  • Job function

    Administrative

  • Industries

    Advertising Services

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